Leave the spreadsheets. Get an ERP that fits.
In many companies the real system is a set of spreadsheets no one fully understands and paper forms waiting in folders. Information is scattered, audits are stressful and tracing a product's history takes hours.
We don't try to force an off-the-shelf ERP onto you. We build a system that digitises your existing forms, approval steps and reports one-to-one — and blocks the process when a document is missing. Staff keep the spreadsheet feel they're used to, while audit-ready records are kept in the background.
Mallow Studio builds custom ERP systems that digitise a company's existing forms and workflows one-to-one, bringing production, stock, quality control, lot/serial traceability, staff and official PDF reports into one system.
- One-to-one digital versions of your forms
- Forward and backward lot/serial traceability
- The process stops when an approval is missing
- Role-based permissions and tamper-evident audit logs
What we deliver
Process analysis
Forms, approval steps and roles mapped one by one.
Data model
How products, lots, work orders, stock and quality records relate.
Spreadsheet-like screens
Data entry as fast as your team is used to.
Approval and blocking rules
No next step while a document is missing.
PDF and QR outputs
Official form printouts, lot labels and reports.
Audit readiness
Who changed what, and when — a complete trail.
From raw material to customer
Every lot, with its full historyIn the medical manufacturing ERP we built, every lot is linked to its raw material lot, the machine it was made on, the operator, measurement records, the sterilisation certificate and the customer it shipped to. When a complaint comes in, every affected product is found in a few clicks.
- Order → incoming QC → production → QC → shipment
- Forward and backward traceability reports
- ISO 13485 and DHR/DMR logic
Paper forms, digitised
From FO-110 to FO-500Production QC, non-conformity, incoming inspection, warehouse in/out, training records and supplier evaluation forms all get an exact digital counterpart, with signed PDF output in one click.
- Fast, spreadsheet-like data entry
- Form-level approval chains
- Automatic numbering and revision tracking
Work in this area
Web application · Concept designB2B Dealer Portal
Our own product · Mobile + SaaSxPersonel
Web application · Concept designSaaS Analytics Dashboard
- React
- TypeScript
- PostgreSQL
- Supabase
- Row Level Security
- PDF generation
- QR codes
Frequently asked questions
Off-the-shelf ERP or custom ERP?
Packaged ERP is a good choice for companies with standard processes that can adapt to the package's flow. If you have industry-specific forms, audit requirements or approval steps that packages don't cover, a custom ERP runs with only the modules you need, in your own language. See our blog post for a detailed comparison.
Is it suitable for ISO 13485 audits?
We build the system so records leave a tamper-evident trail, approvals carry identity and timestamps, and traceability reports are available instantly. Compliance itself is assessed together with your quality system — we're happy to work with your quality consultant.
Can we migrate our existing data?
Yes. We clean up your spreadsheets and existing records and import them into the new system, and we recommend a parallel-run plan for the transition.
Do we need to roll out every module at once?
No. We start with an MVP around the process that wastes the most time (usually production and quality records) and add stock, sales and training modules in phases.
Have an idea or a project? Get in touch!
We're here. Tell us about your idea and we'll show you how to bring it to life — the first call and the quote are free.